Writing a good proposal
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Grant writing is the practice of completing an application process for a financial grant provided by an institution such as a government department, corporation, foundation or trust. A grant proposal normally requests funding to support activities that are consistent with the mission of the grant agency. Most large corporations have philanthropic programs offering grants to help local colleges and universities, arts organizations, and social services. All background information should be gathered prior to writing a proposal.
Within project grants, there are fellowships, scholarships, research grants, training grants, experimental and demonstration grants, evaluation grants, planning grants, technical assistant grants, and many others. Grant funders include the federal government, state and local governments, private foundations, corporations, and individuals. Identifying an appropriate potential grant maker can be one of the most challenging parts of the grant writing process. In the United States, the two primary sources of funds are government grants and foundation grants. Searches can also be filtered by agency. Successful grant proposals focus on the mission and interests of the funding organization.
A good audience analysis allows the grant writer the opportunity to better tailor the content of the proposal to ensure it follows the ideas of the funding organization. When submitting a proposal to an organization in another culture, it is important to understand writing a good proposal differences and how they can inform the applicant’s approach. Another helpful way of avoiding misunderstanding when displaying facts and data in a proposal is to use short sentences, simple vocabulary avoiding jargon, and local conventions regarding punctuation, spelling, and mechanics. Successful graphs use captions and proper colors. A good label to a graph or chart helps avoid misunderstandings when reading, and saves the reader the task of looking back at the text in order to know what the graphics mean.
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Once the purpose of the proposal has been carefully discussed and established by the writer, the executive board, and the team that will carry out the project, writing a list of specific outcomes that will surge from the proposal will be the next step to follow. The list will specifically help the writer to narrow down the order the project outcomes should be listed and how much detail should go into each one of them. Who is making the request, including why they are qualified to make such a request and be trusted to produce a promised outcome. Detailed budget listing all aspects of the endeavor and their costs, including any spreadsheets or other info-graphics that illuminate the projected costs. The drafting and formatting steps of the proposal writing process go hand in hand. It may be more helpful to draft the proposal according to the guidelines that proposals require.
The structure of a proposal varies according to the type of proposal, the type of project, and the organization. The major components of the proposal should be identified in this section. Because the summary is the first section of the proposal, it should be short, yet explicit enough to describe the problem or opportunity, solution, outcomes, timeline, expenses, and qualifications, while keeping the attention of the reader. It is important to use clear vocabulary to convey a persuasive message. The context, scope, and organization of the proposal is found in this section. Usually the introduction includes a brief description of the problem or opportunity, also known as the statement of need, the purpose of the proposal, the background of the problem or opportunity, sources of information, scope of the proposal, organization of the proposal, and key terms used in the proposal.
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